Visibility to Quantities of Envelopes in both Verified and Audited statuses

Evention is constantly striving to enhance the usability of its products to further automate processes and to add greater visibility for all users. In 3.4, Evention added two new columns to the “transactions” page so that a count of total envelopes, total verified envelopes, and total audited envelopes are immediately available from the main transactions page.

Administrator can now specify G/L codes for detail lines of cash clearing

Posting the daily cash clearing to the general ledger can be a tedious task in a manual process. Evention prides itself on automating these postings. In Evention 3.4, additional detail can be exported from Evention and the general ledger codes can be specified for each of the following items:

Received By

In environments where drops or banks are received by another employee (i.e. Casinos or Grocery), Evention enables a user to login to“Receive” those banks. The “receiver”simply checks off the bank(s) that he or she has received.

Delete Transactions

As a permission only for administrative users, a “Delete Transactions” button can allow a user to clear an entire day from Evention. This capability enables a quick delete of a day versus individual deletes of drop transactions.

Cash Sales and Tips Paid Reporting

To provide greater detail in reporting, Evention now has the ability to import Cash Sales and Tips Paid in addition to the total“audit/responsibility” amount.

These settings are configured by adding the additional "Cash Sales" and Tips Paid" to the Evention Audit import mapping.

Total Deposit Report

Evention’s reporting is extremely flexible and has been further enhanced in Evention 3.4. Now, the cash clearing summary can be run over any date range. This enables a property to immediately view cash clearing by day and totals for any period of time.

Foreign Currency Management – allows reconciliation for international clients in local currency

As Evention SecureDrop has expanded rapidly in properties outside of North America, flexibility has been added to manage multiple currencies and consider international practices for managing a cash journal. These enhancements allow international clients to fully leverage Evention and to utilize the system in their local currencies.

Return to Work Date can be specified as required or optional for bank returns

Cashier bank management is a key aspect of Evention SecureDrop as the application can track bank counts, manager audits, and current bank amounts. A “Return to Work” date is available for properties that prefer to have the general cashier plan for banks to be issued upon an employee’s return. In Evention 3.4, this date can be defined as a required or optional field.

Label Updates

To further provide consistency in cash reporting across the hospitality industry, Evention has updated default labels in the application based on customer feedback. The following label changes were made in Evention 3.4:

Evention Employees Report

Evention is typically viewed as the system that brings together the POS, PMS, employee drops, and accounting reports in one application. Evention has now created an employee list report to view employee information across all systems.

Workflow - Exports are automatically configured to be sent by email

To provide consistency in gratuity reporting and to keep all parties informed of the status of the gratuity payroll, Evention allows multiple statuses as the payroll moves through each user involved. When the gratuity data is sent to payroll, Evention 3.4 generates a workflow message that includes the “Payroll Export File” and the ability to specify the corresponding recipient list.

Employees working multiple job codes

In Evention 3.4, employees can be setup to work any job code with ease (or the job codes can be filtered down to a specific list).

Employee Report can filter by paygroup (i.e., In-house labor versus outside labor)

At many properties, payroll is separated by pay groups with a common example being “in-house” employees versus “outside labor”. Evention now provides a “paygroup” filter to allow the Employees Report to be run to include individual or multiple paygroups.

Automatic mappings of additional event and check fields

Evention provides a wide range of fields that can be mapped between existing systems (POS, Event Management, PMS, etc.) and leveraged in reporting or special gratuity logic. In Evention 3.4, Evention has expanded the fields that can automatically be mapped. For example, “Alternate Check Numbers” can be automatically tied to the “Event Names” via the settings now available in the application.

Event Multi-Site Mapping - Extra

For properties with multiple sites, Evention has added a new “Extra” flag to the “multi-site” mapping that allows the user to specify whether or not a mapped employee should be treated as an “extra” in the employee selection screen.