Welcome to Evention 3.2! Below is a summary of some of the key enhancements that we made to the application that you might find useful.

Expanded Batch Edit Capabilities

Several areas of Evention have been updated to include batch edits. This should be a big time saver when needing to make multiple changes at one time (events, checks, or employees)!

Batch Edit Events

From Event Management -> Batch Edit Events, you can now view all of your events for a given day and make multiple changes at one time. This is especially useful if you are importing events and need to change event types, add rooms, update Estimated Attendees, etc.

Batch Edit Event Checks

Similarly, you are also able to batch edit the checks. From Even Management -> Batch Edit Event Checks you can change the check types and amounts in one convenient place. This can be especially useful when needing to change between Banquet Beverage and Bar Beverage checks.

Batch Edit of Employees

For open or closed events, you can now do multiple “exclude” from check or event selections at once. This can be very useful when handling special situations where only certain servers are to receive a gratuity from a check but a whole new gratuity rule doesn’t need to be setup.

Delete Individual Events

Finally the ability to delete an event from the main Event page, without having to go through Event Processing is here! This was a popular request and we are pleased to announce its availability. If you don’t see the option and would like it, contact us and we can validate that your user role allows it.

 

Built-in Share Override

Quickly allows for “double shares” and other manual individual updates based on your site’s settings. In the past this was handled, with Covers or additional employee types. Contact us to find out how we can simplify your setup with this new functionality.

 

Event Summary Report

On each event, an  icon  has been added to allow you to quickly launch a report summarizing the event, checks and employees. We have added a lot of parameters to this report to allow us to present the most meaningful data for our clients. If it isn’t showing the data that is most relevant for you, please let us know, and we will work with you to make the appropriate updates.

Enhanced Security Settings

We understand how sensitive gratuity and wage information can be and have added two new features to tighten the controls over who is able to access this information.

If you have hesitated putting some of these more sensitive calculations into Evention, please let us know and we can consult you on how we can set that up in Evention going forward.

Security by Employee Type

Often times we find that managers or other users who are utilizing Evention may also be participating in the gratuity distribution. Now seeing the earning of certain employee types can be excluded based on their User Role. A Beverage Manager could be prevented from seeing the food servers gratuities, or simply managers can be prevented from seeing the earning of their fellow managers.

Security by Event Category

Event categories can also be limited based on the User Role. The applications are similar to the security by employee type, but this allows for more flexibility in how it is executed within Evention.

Evention SecureDrop

Over/Short Management

Evention has further enhanced its over/short automation to allow audit/accounting to manage the over shorts with statuses (“Under Investigation”, “Cleared”) and comments. This enables true management of the over/shorts so that every violation can be tracked accurately and with ease.

Dueback Reports – now have Check Request Dates and search capability

Duebacks that have been processed via a “check request” now are updated with that “check request date”. This enables balancing of all check requests for any date range. The report below shows the new “Check Request Date” column.  You can also search by Envelope Date or Check Request Date.

Hotel Audits of Employee Banks can now be done in Evention.  Evention will also track “Last Audit Date” and “Next Audit Date”.

Hotel audits an employee bank

Bank Audits now can be entered by a manager/accounting on the existing “Bank” tab.  The manager can mark it as a “manager audit” and it will record the audit date and report as show below.

Bank Audit Form is created by Evention for witnessing

After completing the audit, the Employee Bank Audit report can be printed and witnessed by the employee and the manager.

Evention tracks dates of audits and alters management to “Next Audit Date”

Additionally, we have added columns for the “Vault Number” and “Next Audit” date so that Evention can alert you regarding who should be audited next.

Delete Envelope capability

We now have added a “trashcan” next to the envelopes so that those “duplicate” drops can be eliminated which should clean up your cash deposit reports!

Control of “Drop Sheet” tabs

The system administrator now has the ability to easily control the tabs that will be visible to the users. Under Settings > SecureDrop > Envelope Tabs you can configure which tabs (bank, cash, checks, foreign currency, etc.) should be visible and in what order. Also note that bank tab will only display for employees that do have banks.

Bank Count / Bank Audit – Ability to manage “Petty Cash, Stamps, and more”

To allow an employee to fully count their bank or to enable complete management audit capability, bank items have been added to SecureDrop. These bank items can be configured for each property and allow for comprehensive bank tracking.

Import Capability for “Verified” amounts from Bank / Pick-up service

Finally, Evention has added “import” capability so that verified amounts from common pick-up services can be imported into SecureDrop. New imports can be added for additional pick-up services.